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Council chambers

Council meeting summary September 3, 2019

News Article Date: 
Tuesday, 3 September 2019

For more information and appendices for each item, view the Council Meeting Agenda.

The below summary is unconfirmed until the Minutes of the September 2 Meeting are accepted by Council.

1. Opening Prayer & Original Custodians Statement

2. Apologies

None

3. Confirmation of Minutes

Council confirmed the Minutes of the Ordinary Meeting of Council held on August 5, 2019 and the Special Meeting of Council held on August 22, 2019 (7-0).

4. Declaration by Councillors and Officers of any Conflict of Interest in any Item on the Agenda

Cr Hulin declared a Conflict of Interest in Item 5.4.

Cr Herbert declared a Conflict of Interest in Item 5.5.

Cr Cassidy declared a Conflict of Interest in Item 5.10.

5.1 Annual Close Down, Christmas/New Year Period 2019/2020

It is usual for Council to consider its business hours during the Christmas/New Year period taking into account customer service and Council’s capacity to provide 24 hour emergency service.

Over recent years, during the Christmas/New Year period the Civic Centre and other establishments have been closed except for those areas where staff were partly or fully deployed for essential or emergency services, particularly having regard to those sites which operate at a higher level at this time of the year, such as holiday parks, AquaZone, Flagstaff Hill and the Visitor Information Centre.

Experience from previous years indicate there were only a very low level of customer requests received at the Civic Centre or depot. In addition, there is no special rates or account payment period which occurs between the Christmas/New Year period.

Council supported the following recommendation (7-0):

That Council approve the Christmas/New Year office closure arrangements for 2019/20 as contained in this report.

5.2 Financial Statements and Performance Statement 2018-2019

This report seeks the endorsement of Council to approve in principle Council’s Financial Statements and Annual Performance Statement.

It further seeks to nominate two Councillors to have the authority to sign the annual accounts and performance statement on behalf of Council, once final sign off has been received from the Victorian Auditor General’s Office (VAGO).

This authorisation will enable Council to meet its statutory obligations for the lodgement of its Annual Statements (as part of the Annual Report) to the Minister by 30 September 2019.

The Annual Report which includes the Financial and Performance Statements will return to Council for consideration at a Council Meeting on October 7, 2019.

Council supported the following recommendations (7-0):

1. That Council, pursuant to Section 132(2) of the Local Government Act 1989 (“the Act”) approve in principle the 2018-2019 financial statements (refer Attachment 1) which have been subject to external audit by the Auditor-General’s agent, with the outcomes also having been reviewed by the Audit & Risk Committee.

2. That Council, pursuant to Section 132(2) of the Act, approve in principle the 2018-2019 Performance Statement (refer Attachment 2) which has been subject to external audit by the Auditor-General’s agent, with the outcomes also having been reviewed by the Audit & Risk Committee.

3. That Councillor Michael Neoh and Councillor Sue Cassidy be authorised to certify the 2018-2019 financial statements pursuant to Section 132(5) of the Act, after any changes recommended by the review of audit by the Victorian Auditor General have been made.

4. That Councillor Michael Neoh and Councillor Sue Cassidy be authorised to certify the 2018-2019 performance statement pursuant to Section 132(5) of the Act, after any changes by the review of audit by the Victorian Auditor General recommended by audit have been made.

5. That the Council pursuant to Section 134(b) of the Local Government Act put out for public advertisement, no later than Saturday September 21, 2019 notice of its intention to consider the Annual Report at its meeting on October 7 2019.

5.3 Land Identified Surplus to Need – 177B Fairy Street

The Fairy Street parcel Lot 1 TP113832K, is held by Council as freehold title

The Fairy St parcel was considered surplus to need and subject to a process seeking public submissions associated with the administrative process required to prepare it for sale.

Council called for public submissions in respect of the proposed disposal of the parcel of land.

Council received a submission in support of the proposal as an expression of interest to purchase the site.

Council supported the following recommendation (7-0):

That having received no submissions to the proposed sale of Lot 1 TP 113823K, being a parcel of land located at 177B Fairy Street Warrnambool, Council declare it surplus to need and appoint an Agent to dispose of the property by way of Public Auction and in accordance with the Local Government Act sale of Land Best Practice Guidelines.

5.4 National Hydrogen Strategy: Warrnambool, Mariestad, Sweden Delegation

The Coalition of Australian Government (COAG) Energy Council has established a dedicated

Working Group, chaired by Dr Finkel (Australia’s Chief Scientist), to develop a National

Hydrogen Strategy for 2020-2030 to realise the vision of Australia to be a major player in the global hydrogen energy industry.

The Swedish municipality of Mariestad is the first in the world to inaugurate an off-grid solar powered hydrogen producing and filling station.

The municipality of Mariestad has also successfully integrated many sustainable technology projects and has recently launched their ‘ElectriVillage’ initiative. This initiative is integrating sustainable transport and energy systems (e.g. Solar and hydrogen powered buildings, off grid hydrogen fuelling stations, roadbed inductive electric road etc) throughout their city, making them a testing ground for Europe around sustainable technology.

A recent inbound visit to Warrnambool from Mariestad allowed Warrnambool and Mariestad to form a strategic link formalised through a Memorandum of Understanding (MOU) to share renewable energy practices and connect resources and knowledge to assist Warrnambool to accelerate the learnings of Mariestad in renewable energy practices and particularly their use of Hydrogen technology.

The resultant Memorandum of Understanding with Mariestad and ongoing engagement with Federal and State tiers of Government is aligned strongly with the National Hydrogen Strategy, Victorian Hydrogen Investment Program, Warrnambool 2040 Community Plan, Green Plan and the City’s Economic Development and Investment Strategy.

It is proposed that Council lead a Warrnambool delegation of industry, academia and multi-tiers of Government to Mariestad in late 2019. Engagement with Mariestad stakeholders is ongoing to co-ordinate a date that maximises representation from Deakin University, Industry and Government at State and Federal tiers.

It is envisaged that the delegation would be led and co-ordinated by the Mayor, Chief Executive, and a Council officer, or a combination thereof. Funding is being sought from the State Government to assist with the flights and accommodation costs of the visit.

Council approval is sought to proceed towards finalising the planning for the outbound Warrnambool delegation to Mariestad, Sweden.

Cr Owen moved and Cr Gaston seconded an amendment to the motion to the effect that Council’s delegation to Mariestad occur in winter 2020.

Council supported the following amended recommendation (6-0):

That Council lead a Warrnambool delegation to Mariestad, Sweden in winter 2020.

Prior to Item 5.5, Cr Neoh was elected as Acting Chair while Cr Herbert left the room.

5.5 Logans Beach Development Plan Addendum

Myers Planning Group have submitted an ‘Addendum Report’ (Addendum) to accompany the approved Logans Beach Coastal Village Development Plan (DP).

The addendum relates to an area set aside within the DP for “Open Space Cluster Lots’.

The area is approximately 3.34 hectares of residential land that is proposed to be subdivided into 29 lots areas between 800m² to 2000m².

The addendum has been exhibited for a period of two (2) weeks and no submissions have been received.

The submitted Report is consistent with the approved DP, the requirements of the Development Plan Overlay (DPO12) and other relevant provisions of the Warrnambool Planning Scheme.

Council supported the following recommendation (6-0):

That Council endorse the ‘Addendum Report’ to form part of the Logans Beach Coastal Village Development Plan in accordance with the requirements of Clause 43.04 (Schedule to DP12) of the Warrnambool Planning Scheme.

5.6 Planning Application 89-91 & 95 Verdon Street – Childcare Centre

A planning application has been submitted to Council by Breese Pitt Dixon for the construction and use of a childcare centre at 89-91 and 95 Verdon Street, Warrnambool.

The childcare centre is proposed to accommodate up to 124 children and 23 staff at any one time, during the hours of 6.30am to 6.30pm.

Public notice and referral has been carried out and eight (8) objections from residents have been received.

Councillors, objectors, the applicant and Council Officers have met on-site to discuss the proposal and the concerns of residents.

The detail contained in the application is considered sufficient to enable Council to support the proposal against the relevant provisions of the Warrnambool Planning Scheme

On balance, assessment of the proposal is considered to satisfy the requirements of the Warrnambool Planning Scheme.

Council supported the following recommendations (7-0):

That Council:- having caused notice of Planning Application No. PP2019-0022 to be given under Section 52 of the Planning and Environment Act 1987 and or the Planning Scheme and having considered all the matters required under Section 60 of the Planning and Environment Act 1987 decides to issue a Notice of Decision to Grant a Planning Permit under the relevant provisions of the Warrnambool Planning Scheme in respect of the land known and described as ALLOT Lot 4 and Lot 6 PS 3653 PSH WAN TSH WARR, 89-91 and 95 Verdon St WARRNAMBOOL VIC 3280, for the Use and development of a child care centre, associated demolition and works, and alteration of access to a Road Zone Category 1 in accordance with the endorsed plans, subject to 28 conditions.

5.7 Holiday Parks Waste Management Contract – Tender No 2019034

This tender seeks to appoint a contractor for the collection and disposal of General waste and recycling at both the Surfside and Shipwreck Bay Holiday Parks for the next 5 years.

Two tender submissions were received and considered by the Tender Assessment Panel.

The Tender Assessment Panel has recommended the contract be awarded to Wheelie Waste Pty Ltd on the basis of the evaluation criteria and value for money ratio.

Council supported the following recommendations (7-0):

That Council:

1. Award Contract No. 2019034 Surfside Holiday Parks – Waste Management to Wheelie Waste Pty Ltd on the basis of the tendered schedule of rates;

2. Note the contract is for a 5 year period with 2 * 1 year options; and

3. Authorise the CEO to sign and seal the contract documents.

5.8 Award of Contract 2019023 Warrnambool Harbour Safer Launching & Breakwater Stabilisation

A public tender was advertised on Saturday 15 June 2019 inviting submissions from suitably qualified and experienced lead consultants to undertake a significant study to support a future development of the Warrnambool Harbour.

At the close of tenders on Tuesday 16 July 2019 at 2:00pm a total of 4 submissions from 4 respondents had been received.

A Tender Evaluation Panel has met and evaluated the tender responses in accordance with the evaluation criteria.

The Tender Evaluation Panel has recommended that the lump sum tender offer in the amount of $381,742.90 (GST inclusive) and schedule of additional rates provided by AW Maritime Pty Ltd be accepted by Council.

Council supported the following recommendations (7-0):

That Council:

1. Award Contract No. 2019023 Warrnambool Harbour Safer Launching & Breakwater Stabilisation to AW Maritime Pty Ltd for the tendered amount of $347,039 exclusive of GST ($381,742.90 GST Inclusive).

2. Accept the schedule of additional rates offered by AW Maritime Pty Ltd to undertake additional permit approval works, provided that the additional works are within the project budget.

3. Authorise the CEO to sign and seal the contract documents.

5.9 Consideration of Tender Submissions for Tender NO 2020002 – Provision of Design Services – Reid Oval Redevelopment

A public tender was advertised on Friday 12 July 2019 inviting submissions from suitably qualified and experienced design firms for the redevelopment of Reid Oval.

At the close of tenders on Friday 9 August 2019 at 2:00pm a total of 18 tender submissions from 18 respondents had been received.

A Tender Evaluation Panel has met and evaluated the tender responses in accordance with the evaluation criteria.

The Tender Evaluation Panel has recommended that Brand Architects be awarded Tender No. 2020002 – Provision of Design Services – Reid Oval Redevelopment.

Council supported the following recommendation (7-0):

That Council:

1. Accept the tender submission from Brand Architects for Tender No. 2020002 – Provision of Design Services – Reid Oval Redevelopment Project for the amount of $532,000 exclusive of GST ($585,200 GST inclusive).

2. Authorise the CEO to sign and seal the contract documents.

5.10 Community Development Fund 2019/2020

Council received fifty-three applications of which forty-five have been deemed eligible for assessment,

The Smartygrants system was continued for the fifth year to support more efficient administration of the Community Development Fund.

The report recommends $117,282 be allocated to forty-five local clubs and organisations.

Council supported the following recommendations (6-0):

1. That Council approve funding under the 2019/20 Community Development Fund to the value of $117,282 to forty-five (45) organisations as outlined in this report.

2. That all applicant organisations be advised of the outcome of the assessment process.

5.11 Assembly of Councillors Reports

Section 80A(2) of the Local Government Act 1989 requires the record of an Assembly of Councillors be reported to the next practicable Ordinary Meeting of Council.

The records of the following Assembly of Councillors is enclosed:

- Wednesday 7 August 2019

- Monday 12 August 2019

- Monday 19 August 2019

- Monday 26 August 2019

Council received the report (7-0).

5.14 Mayoral & Chief Executive Council Activities – Summary Report

Council received the report (7-0).

6. Notice of Motion

No. 2154

Notice is given that at the Ordinary Meeting of Council to be held on Monday 2 September 2019, I propose to move the following motion:-

“That the Minister for Local Government be requested by the Council to conduct a thorough and in-depth investigation of all aspects of the management, financial performance and governance of the Warrnambool City Council, at no cost to Council, during the current and previous term of Council (the past seven years).”

Cr Peter Hulin

Council supported the Motion (4-3).

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